Prospectus

The National Hurricane Conference invites your company to join us for the 2017 Expo NHC, April 18-19, at the Hyatt Regency New Orleans.

The National Hurricane Conference is the nation’s forum for education and professional training in hurricane and disaster preparedness. With more than 1,500 attendees from around the country, the Conference covers all major aspects of hurricane preparedness, response and recovery, which will provide your company with a unique opportunity to show your wares to a large audience of interested decision-makers. The Exhibit Hall is always a center of activity and enthusiasm and it is a marketing opportunity your company cannot afford to miss!

The Exhibit Hall will be the Elite Ballroom A of the Hyatt Regency. Tuesday morning and afternoon coffee breaks and the Wednesday morning coffee break will take place in the Exhibit Hall to ensure maximum exposure for your company. We hope to see you there!

Download Prospectus

2017 ExpoNHC Exhibitor Prospectus
2017 ExpoNHC Exhibitor Prospectus
2017-ExpoNHC-Exhibitor-Prospectus.pdf
2.4 MiB
280 Downloads
Details...

EXPOSITION DATES & HOURS*

Monday, April 17, 2017 12:00 p.m. – 5:00 p.m. Exhibit Installation
Tuesday, April 18 ,2017 9:30 a.m. – 5:00 p.m. Exhibit Hall Opens
5:30 p.m. –6:30 p.m. Welcome Reception (Make sure booth is staffed.)
Wednesday, April 19, 2017 9:30 a.m. – 3:00 p.m. Exhibit Hall Opens
10:00 a.m. – 1:00 p.m. Dedicated exhibit hall time for attendees
3:00 p.m. – 6:00 p.m. Dismantling

* Schedule subject to change

EXHIBIT INFORMATION

ASSIGNMENT OF SPACE Exhibit space is anticipated to sell out quickly.  Booths will be assigned on a first-come, first-as­signed basis upon the receipt of a completed application and payment of the booth space.  Every effort will be made to assign booth location in accordance with exhibitor’s preference, but no guarantee can be made.  Exhibit management reserves the right to make adjustments to the floor plan and/or reassign an exhibitor’s lo­cation as deemed advisable and for the overall good of the exhibition or for safety issues.  Affected exhibitors will be notified in such situations.

CANCELLATION/REDUCTION OF SPACE Cancellations and requests for reduc­tion of space must be made in writing to Conference Management Associates. Cancellations and reductions in space must be made in writing. Written cancellations and reductions of space received by Friday, March 17, 2017 will be subject to a cancellation fee equal to one half the price of the booth or booths cancelled. No refunds will be given for space cancelled after Friday, March 17, 2017.

EXHIBITOR REGISTRATION Each exhibitor is entitled to one Full Conference registration per booth purchased, allowing access to all sessions and events for the entire Conference. Additional booth staff badges are $50 each and allow entrance to the exhibit area only and do not allow admission to other functions of the Conference. Additional company personnel wishing to attend sessions and events must register and pay the appropriate registration fee.

OFFICIAL DECORATOR & EXHIBIT SERVICE KIT   The official general services contractor is Freeman. The Exhibitor Service Kit containing information for ordering services such as labor, shipping and material handling, fur­nishings, utilities and other services exhibitors may require will be emailed once your contract is received and processed by the exhibit management staff.

 Freeman will maintain a service desk on the exhibit floor during installation, throughout the Expo and during dismantling.

ADVERTISE

In the Conference Program and/or Exhibitor Directory

The Conference Program and Exhibitor Directory provide valuable information including a floor plan, exhibitor listings and conference schedules. They are used by attendees on the show floor and also serve as year-round reference guides, which increases your exposure. Advertising in the Conference Program and/or Exhibitor Directory reminds buyers about your technology, products and services every time they look for any technology product or service. Don’t miss out on this great op­portunity for high-quality, targeted advertising.  Ad cancellations must be made in writing. Written cancellations of ad purchases will be subject to a cancellation fee equal to one half the price of the ad. No refunds will be given for ads canceled after Monday, March TBD, 2017.

Conference Program
Size Dimension Price
Full-Page Ad 8.375” wide x 10.875” tall $ 850
Half-Page Ad 3.375” wide x 9.5” tall $ 650 (vertical)
Half-Page Ad 7” wide x 4.625” tall $ 650 (horizontal)
Quarter-Page Ad 3.375” tall wide x 4.625” tall $ 500
Business Card Ad 1.6875” wide x 2.3125” tall $ 400
Position Price
Inside Front Cover (full-page color) $ 1300
Inside Back Cover (full-page color) $ 1300
Outside Back Cover (full-page color) [SOLD] $ 1600
Exhibitor Directory (3 ad spaces available)
Position Price
Inside Front Cover (full-page color) $1200
Inside Back Cover (full-page color) $1200
Outside Back Cover (full-page color) $1500

NOTICE TO ADVERTISERS: Deadline for insertion orders, camera-ready artwork* and full payment is Monday, March TBD, 2017. Every effort will be made to accommodate requests for positioning. Please observe the ad sizes as outlined above. Detailed information on how to submit your artwork and on which formats are accepted will be sent once the contract is received and processed by exhibit management staff.

* DO NOT SEND printed material or photocopies. These cannot be used as camera-ready artwork for color advertisements.

Promotional Inserts

 $1,500 per Insert:  Get your promotional material (brochure, calendar, magnet, etc.) in the hand of every Conference attendee.  You provide the material and we will insert it in each attendee’s conference bag.

SPONSORSHIP INFORMATION

Sponsorships Available

Conference Bags
Cost: $15,000

The sponsorship of Conference bags is geared for a company that requires high visibility. This package ensures that your company’s name stands out, not only at the time of the Conference, but also long after the event.   Your company logo will appear on heavy-duty cloth bags distributed to all Conference attendees at registration. Attractive notebooks will be distributed to all Conference attendees and can display your company’s logo. Attendees can use this handy tool to make important notes during the exposition and Conference. Benefits include:

  • One Complimentary Inline 10’ x 10’ booth
  • Signage provided in the registration area recognizing your company’s sponsorship
  • Recognition from the Conference Chair during the General Session
  • Sponsor Ribbon for your company representative
  • Full-page color advertisement in the Conference program
  • Your company’s name and logo appear alongside other Conference sponsors in the Conference Program and on the NHC website with a link to your company website
Name Badge Holders [SOLD: CB&I] Cost: $15,000

All Conference and Exposition attendees are required to display their badge for entrance into sessions and the exhibit hall. These badges are worn throughout the week. Your company logo will appear on the front of these wallet-style holders, which attendees can use year-round. Benefits include:

  • One Complimentary Inline 10’ x 10’ booth
  • Signage provided in the registration area recognizing your company’s sponsorship
  • Recognition from the Conference Chair during the General Session
  • Sponsor Ribbon for your company representative
  • Full-page color advertisement in the Conference Program
  • Your company’s name and logo appear alongside other Conference sponsors in the Conference Program and on the NHC website with a link to your company website

 

Conference Notebooks
Cost: $15,000

Attractive notebooks will be distributed to all Conference attendees and can display your company’s logo. Attendees can use this handy tool to make important notes during the exposition and Conference. Benefits include:

  • One Complimentary Inline 10’ x 10’ booth
  • Signage provided in the registration area recognizing your company’s sponsorship
  • Recognition from the Conference Chair during the General Session
  • Sponsor Ribbon for your company representative
  • Full-page color advertisement in the Conference program
  • Your company’s name and logo appear alongside other Conference sponsors in the Conference Program and on the NHC website with a link to your company website
Hotel Key Cards
Cost: $15,000

Have your company’s logo appear on one of the most important items attendees will be carrying – their hotel room key cards. These key cards are distributed during hotel check-in at the Hilton Austin and will be carried by attendees who are staying at the Hilton Austin for the duration of the Conference. This is a great way to be at everyone’s fingertips! Benefits include:

  • One Complimentary Inline 10’ x 10’ booth
  • Signage provided in the registration area recognizing your company’s sponsorship
  • Recognition from the Conference Chair during the General Session
  • Sponsor Ribbon for your company representative
  • Full-page color advertisement in the Conference program
  • Your company’s name and logo appear alongside other Conference sponsors in the Conference Program and on the NHC website with a link to your company website
Internet Café
Cost: $15,000

The Internet Café has been a huge hit at past Conferences!  The Café will be equipped with one printer and 6 computers connected to the internet.  Attendees will be able to go online to check their emails, keep up with their offices and surf the Web.  Benefits include:

  • One Complimentary Inline 10’ x 10’ booth
  • Signage provided in the registration area recognizing your company’s sponsorship
  • Recognition from the Conference Chair during the General Session
  • Sponsor Ribbon for your company representative
  • Full-page color advertisement in the Conference program
  • Your company’s name and logo appear alongside other Conference sponsors in the Conference Program and on the NHC website with a link to your company website
Conference Tervis® Tumblers
Cost: $15,000

Your company name and logo is displayed on the 16 oz Conference Tervis® Tumbler received by every attendee to use throughout the Conference and beyond!  Benefits include:

  • One Complimentary Inline 10’ x 10’ booth
  • Signage provided in the registration area recognizing your company’s sponsorship
  • Recognition from the Conference Chair during the General Session
  • Sponsor Ribbon for your company representative
  • Full-page color advertisement in the Conference program
  • Your company’s name and logo appear alongside other Conference sponsors in the Conference Program and on the NHC website with a link to your company website
Conference Pens
Cost: $7,500

Your company name and logo is displayed on the Conference Pen received by every attendee to use throughout the Conference and beyond!  Benefits include:

  • One Complimentary Inline 10’ x 10’ booth
  • Signage provided in the registration area recognizing your company’s sponsorship
  • Recognition from the Conference Chair during the General Session
  • Sponsor Ribbon for your company representative
  • Half-page color advertisement in the Conference program
  • Your company’s name and logo appear alongside other Conference sponsors in the Conference Program and on the NHC website with a link to your company website
Sticky Pads
Cost: $7,500

Your company name and full-color logo is displayed on a 50-sheet Sticky Pad received by every attendee to use throughout the Conference and beyond!  Benefits include:

  • One Complimentary Inline 10’ x 10’ booth
  • Signage provided in the registration area recognizing your company’s sponsorship
  • Recognition from the Conference Chair during the General Session
  • Sponsor Ribbon for your company representative
  • Half-page color advertisement in the Conference program
  • Your company’s name and logo appear alongside other Conference sponsors in the Conference Program and on the NHC website with a link to your company website